501 SMOKE FREE ENVIRONMENT
Educational facilities and other designated areas of St. Mary’s School are to be smoke free.
(Also in personnel handbook)
March 9, 2004
March 14, 2006
502 DRUGS AND ALCOHOL
No person is to use, sell, dispense or possess nonprescription drugs and must not be under the influence of nonprescription drugs or alcohol while educational programs are in session.
March 9, 2004
March 14, 2006
503 ALCOHOL AND OTHER CHEMICAL USE/POSSESSION
All youth events of St. Mary’s School are to be chemically free.
Implementations:
- Parents/guardians are to be notified immediately of the violation of policy and are responsible for the student’s transportation home.
- Administrators are to initiate a follow-up discussion with the family after the incident.
March 9, 2004
March 14, 2006
504 WEAPONS
Possession of a weapon by a student or adult other than a safety officer in educational and parish faith formation facilities or other designated areas is prohibited.
Definition:
“Possession” refers to having a weapon on one’s person or in educational areas. “Weapon” means any firearm, whether loaded or unloaded, any device or instrument designed as a weapon or through its use capable of threatening or producing great bodily harm or death, or any device or instrument that is used to threaten or cause bodily harm or death. Examples of weapons are: guns (including pellet guns, BB guns, look-alike guns, and non-functioning guns that could be used to threaten others), knives, clubs, metal knuckles, num-chucks, throwing stars, explosives, stun guns, ammunition, or any type of bomb or explosive device.
March 9, 2004
March 14, 2006
February 12, 2008
505 FIRST AID AND ACCIDENTS
St. Mary’s School is to establish procedures for first aid and accident reporting.
Implementations:
- The public school nurse is to be the resource person for this area.
- Designated personnel are to be responsible for first aid.
- An accident report is to be completed and filed within 24 hours after the accident.
Sample forms follow this policy.
March 9, 2004
March 14, 2006
February 12, 2008
SAFETY FORM #505A
Name: _______________________________ Time of Accident: _____AM _____PM
_______UNKNOWN
Name of School: ______________________ Date of Accident: __________________
Sex: ____Female ____Male School personnel present: ___yes ___no
_______unknown
Age: ________ Grade: __________
Reported by: __________ Date: ________ Days absent due to injury: ___________
Signature: _____________________________________
NATURE OF INJURY: PART OF BODY INJURED
___ Abrasion/Bruise ___ Abdomen ___ Jaw
___ Amputation ___ Ankle ___ Knee
___ Asphyxiation ___ Arm, Lower ___ Leg, Lower
___ Bite ___ Back ___ Mouth, Lips,
___ Burns/Scalds ___ Ear Tongue
___ Conussion ___ Chest/ribs ___ Neck,Throat
___ Cuts/Lacerations ___ Elbow ___ Nose
___ Dislocation ___ Eye ___ Shoulder/Collarbone
___ Drowning ___ Face ___ Scalp, Skull, Brain
___ Electrical Shock ___ Fingers/Thumb
___ Foreign body ___ Foot ___ Teeth
___ Fracture ___ Hand ___ Hips
___ Poisoning ___ Toes ___ Wrist
___ Puncture ___ Multiple Internal Organs
___ Sprain/Strain
___ Internal Injuries
___ Multiple Injuries
___ Other
LOCATION OF ACCCIDENT LOCATION OF ACCIDENT
___ Athletic Field ___ Auditorium
___ Cafeteria ___ Classroom, general
___ Biology ___ Chemistry
___ Physics ___ General Science
___ Homemaking ___ Driver Education
___ Corridor ___ Driveway
___ Driving Range ___ Farm
___ Gymnasium ___ Home
___ Indus. Place ___ Body of water
___ Lockers ___ Parking Area
___ Playground ___ Public Building
___ Restrooms ___ Auto Shop
___ Handicraft Shop ___ Industrial Shop
___ Metal Shop ___ Woodwork Shop
___ Shower/Locker Rooms ___ Sidewalk
___ Stairs ___ Street/highway
___ Swimming Pool ___ Yard/field
DEGREE OF INJURY
___ Death
___ Permanent disability
___ Lost time from school
___ No lost time form school
CAUSE OF INJURY
___ Animal
___ Body Reaction (such as fainting)
___ Caught in, under, or between
___ Contact with electrical current
___ Contact with caustic, toxic, noxious substance
___ Contact with temperature extremes
___ Contact with cutting or piercing instrument
___ Fall from elevation
___ fall from same level
___ Rubbed or abraded
___ Struck against
___ Struck by
COMMENTS:
506 IMMUNIZATIONS
St. Mary’s School is to follow the regulations contained in the Minnesota School Immunization Law, Minnesota Statutes 1996, Section 123.70 and the guidelines of the local school district #2769 in developing guidelines for immunizations for enrolled learners.
Failure to comply to these guidelines will result in expulsion from school until guidelines have been met.
November 9, 2004
April 11, 2006
February 12, 2008
507 COMMUNICABLE DISEASE
St. Mary’s School has the obligation to protect the educational rights of all students and to require that all students attend school regularly to ensure continuity of the educational process. The school also has an obligation to provide a healthy environment for all students and employees.
Procedures for inclusion and exclusion of students and employees with communicable diseases from school will consider the educational and health implications for the student and others with whom he/she comes in contact. The school will adopt the most current guidelines established by the Minnesota Department of Health with which the Minnesota Department of Education concurs.
Educational decisions regarding a student with a serious communicable disease and his/her school placement and program will be made on an individual basis by a team consisting of the school nurse, school administrator, parent, student’s physician, and the appropriate faculty member. Knowledge that a student has a communicable disease, but does not pose a risk to other students or staff, will be confined to those persons with a direct need to know.
I. Data Privacy
The school protects the privacy rights of learners of all ages. Therefore, knowledge that a student has a communicable disease, but does not pose a risk to other students or the educational staff in the school setting, such as being infected with the AIDS virus, will be confined to those persons with a direct need to know (e.g., superintendent, principal, school nurse, primary teacher for elementary students. Disclosure of infection with the AIDS virus must come from the student’s parent or guardian or in the case of an employee, from the employee himself.
II. Hygiene Practices
Good hygiene practices will become a part of daily classroom routine.
Disposable gloves should be worn when cleaning up blood or other body fluids. These
gloves will be available in each school at the nurse’s office or custodial service area.
Soiled surfaces will be promptly cleaned with a disinfectant such as household bleach
(diluted 1 ounce of chlorine bleach to 1 gallon of water).
Disposable towels should be used and mops will be rinsed in the disinfectant.
Those who are cleaning should avoid exposure of open skin lesions to blood or other
body fluids.
Approved: November, 1998
Approved: January, 2004
Approved: April, 2006
Approved: May, 2008
508 MEDICATIONS
St. Mary’s School recognizes that, at times, learners will need to take medications during scheduled class times in order to benefit from their educational experience. School personnel, under the guidance of a supervising nurse and the guidelines for medication administration set by the local school district #2769, will facilitate in administering medications only when parents/ guardians provide proper written authorization.
Implementations:
- Only a licensed nurse, or designated person may administer medication to a student unless the parent/guardian comes to administer the medication.
- Medication is to be administered only according to the written order of a physician.
- Over the counter medications will require parent authorization only.
- The medication to be administered is to be brought by parents/guardians in a container appropriately labeled by the pharmacy or physician.
- Medications that are not taken orally or that have some dangerous side effects are to be administered by a licensed nurse or by a staff the nurse or parent/guardian trained to administer the medication.
- All medications are to be kept in a locked central location
- School must contact a licensed nurse, possibly the public school nurse, to assist in the training of personnel and monitoring of medication administration. This person will be referred to as the supervising nurse.
- Follow Rules for Administering Medications (see Procedure#508A).
Adopted January 2004
Revised, approved May 8, 2007
Approved: June 10, 2008
508 A Procedure for Administering Medication
Implementations:
- Only prescription medications may be administered at school program and those only if there is NO alternative.
- Parents shall complete and return the “Parent/Guardian Request for School Personnel to administering Prescription Medication” form.
- Students requiring medications shall be identified by parents/guardians and physicians.
- The designated personnel will attempt to administer the medication as directed by the label or other official information.
- It is imperative that the supervising nurse be notified each time the request for medication administration is returned to the school.
- Labels are to be read three times before medications are given. The proper student’s identification shall be verified prior to administering medication.
7. Disposable spoons are to be used for liquid medicine.
8. Pills are to be shaken into cap—do not touch medication
9. The student will be observed to insure ingestion of the prescription medication.
10. The parent/guardian will be called immediately if the permission and labeling are not
adequate so that the parent/guardian understands why the medication is not being given.
11. An adjustment in dosage is never to be made or suggested without specific direction from
the supervising nurse.
12. The supervising nurse is responsible to review medications and train personnel administering medications. All personnel administering medications will read and understand the policy, implementations, and rules for administering medication and review them with the supervising nurse.
13. In emergencies, such as shock caused by insect or bee stings, trained personnel may give A pre-measured injection from the Epi-Pen, using doctor and parent/guardian medication authorization.
14. In the case of a hypoglycemic emergency of a diabetic individual, glucagon, or a similar product, may be injected by trained personnel using doctor and parent/guardian medication authorization.
15. A record of all medication administered under this policy shall be entered in a logbook maintained in each individual school or faith formation program. The entry will include name, date, time, name and dosage of medication, and signature of person administering the medication (#508 B)
Approved: January, 2004
Approved: May 8, 2007
Approved: June 10, 2008
RECORD of MEDICATION ADMINISTERED—#508B
| STUDENT NAME | DATE | TIME | NAME & DOSAGE OF MEDS. | SIGNATURE |
509 SAFETY CODES
St. Mary’s School is to follow local fire and building codes. Contact the local building inspector for local fire department for the codes.
March 9, 2004
March, 2008
510 EMERGENCY PLAN
St. Mary’s School is to develop and make known an Emergency Plan, which will serve as a guide for employees, volunteers, students, and parents. The Emergency Plan should address, but not be limited to the following emergency situations:
- Fire
- Severe Weather
- Bomb Threat
Implementations:
- The administrators are to consult with state and local fire and disaster officials in developing an emergency plan so as to comply with their directives.
- The plan is to be made known to all students, parents, program volunteers and employees.
- The emergency plans and routes are to be printed and posted in each room.
- Instruction is to be given on plan implementation and regular drills for school students and personnel ought to be conducted and recorded throughout the year.
- An adequate warning system is to be identified and maintained.
February, 2005
April, 2008
511 SEXUAL HARASSMENT
Assumption Parish, St. Mary’s School and Assumption Faith Formation Program will not condone any form of harassment.
Definitions
Harassment includes but is not limited to:
- Verbal conduct such as epithets, derogatory comments, slurs or unwanted sexual advances, invitations or comments;
- Visual conduct such as derogatory posters, photography, cartoons, drawings or gestures;
- Physical conduct such as assault, unwanted touching, blocking normal movement or interfering with a person because of sex, race, or any other protected basis;
- Threats and demand to submit to sexual requests in order to keep a job or avoid some other loss, and offers of job benefits in return for sexual favors; and/or
- Retaliation for having reported or threatened to report harassment
REPORTING PROCEDURES FOR SEXUAL HARASSMENT
Any person who believes he or she has been the victim of sexual harassment by a student or employee of the parish or any third person with knowledge or belief of conduct which may constitute sexual harassment should report the alleged acts immediately.
- Student Reports:
Any student who believes he or she has been the victim of sexual harassment or has knowledge or belief of conduct which may constitute sexual harassment should report the alleged acts to a teacher, counselor, the principal, the director of religious formation, youth minister, pastor, or a human rights officer. The report may be verbal or in writing. (A sample report form is provided.) The use of a formal reporting form is not required. Any person to whom alleged sexual harassment is reported shall notify the program administrator. If the complaint involves a program administrator, immediately notify
the St. Cloud Diocese. All reports shall be kept on file. Verbal reports shall be put into written form within twenty-four hours.
- Employee Reports:
Any employee who believes he or she has been the victim of sexual harassment or has knowledge or belief of conduct which may constitute sexual harassment should report the alleged acts to the program administrator. If the alleged act involves the program administrator, the report should be made to the St. Cloud Diocese. The report may be verbal or written, but the program administrator shall put the report into written form within twenty-four hours of receiving the report.
- Confidentiality:
The parish/school will respect the confidentiality of the complainant and the individual(s) against whom the complaint is filed as much as possible, consistent with the church or school’’ legal obligations and the necessity to investigate allegations of sexual harassment and take disciplinary action when the conduct has occurred.
Investigation and Recommendation
Upon receipt of a report or complaint alleging sexual harassment, the proper authority shall immediately authorize an investigation. This investigation is to be conducted by the parish, school, or other party designated by the legal entity. The investigator shall provide a written report of the status of the investigation within ten working days to the program administrator.
In determining whether the alleged conduct constitutes sexual harassment, the parish/school is to consider the surrounding circumstances, the nature of the sexual advance, relationships between the parties involved and the context in which the alleged incident s occurred. Whether a particular action or incident constitutes sexual harassment requires a determination based on all facts and surrounding circumstances.
The investigation may consist of personal interviews with the complainant, the individual(s) against whom the complaint is filed, and others who may have knowledge of the alleged incident(s) or circumstances giving rise to the complaint. The investigation may also consist of any other methods and documents deemed pertinent by the investigator.
The parish/school may take immediate steps, at its discretion, to protect the complainant, students, and employees pending completion of an investigation of alleged sexual harassment.
Assumption Board of Education
Adopted February, 2005
Approved April, 200
HARASSMENT REPORT FORM
NAME: ___________________________________________
HOME ADDRESS: _____________________________________________________
WORK ADDRESS: _____________________________________________________
HOME PHONE: _____________________ WORK PHONE: ______________
DATE OF ALLEGED INCIDENT(S): _______________________________________
NAME OF PERSON YOU BELIEVE HARASSED YOU: _______________________
LIST OF WITNESSES PRESENT: __________________________________________
WHERE DID THE INCIDENT(S) OCCUR? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
DESCRIBE THE INCIDENT(S) AS CLEARLY AS POSSIBLE: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
This complaint is filed based on my honest belief that _____________________has harassed me. I hereby certify that the information I have provided in this complaint is true, correct, and complete to the best of my knowledge and belief.
Signature: _______________________________ Date: _________________________
Received by: ____________________________ Date: _______________________
Adopted February 2005
Approved April, 2008
512 VISITOR CHECK IN
All visitors must check in at the office, sign in and sign out of log books and wear identification
while inside school premises.
Approved: May 8, 2007